The IOFF-Subspecialty Fellowship Application Process

The next application deadline for the three-months and the one-year opportunity is August 31, 2021.

  • IOFF-Three Month Subspecialty Fellowship Program
  • IOFF-RRF Helmerich One-Year Fellowship Program

Please read trough this information carefully. Follows this link to the online application form and complete it.
Scroll down this page to find out what mandatory documents should be uploaded into the online application form.
English Translation Required: For all certificates and recommendation letter(s) that are not originally issued in English, please upload a copy of the original certificate(s) or letter(s) and certified translation(s) in English.

Do not send additional documents that are not requested as these will not be considered.
Please note: there is a 20 MB size limit for the application forms and all documents (zip-file).

Fluency in a language spoken (mostly: English) at the host center is mandatory.

Word File
Voluntary Work Testimonial
Word File
Previous Chair’s Testimonial
Word File
Present Chair’s Testimonial
Word File
Host Notice of Acceptance

Eligible candidates come from low-resource or underserved countries and permanently live and work in a low-resource or underserved country.
The actual list of countries can be seen here.

  1. Candidate completes the online application form and includes these requested documents.
    * Scan of the passport showing nationality
    * Candidate‘s picture (portrait)
    * Scan of Specialist in Ophthalmology degree certificate
    * Recommendation letter issued by present chair
    * Recommendation letter issued by previous chair
    * Recommendation letter from the chair of the voluntary work position
    * Scans of ICO Exams certificates (if any)
    * Postfellowship confirmation (mandatory for candidates who apply for an IOFF-RRF Helmerich One-Year Fellowship)

  2. For questions candidates consult the FAQ’s and ask cgo@ioff.org.

  3. Candidate submits file to the IOFF-Fellowship Office for the eligibility determination

  4. The IOFF-Subspecialty Fellowship Executive confirms eligibility OR requests further details/documents.
    Eligible candidate receive a application file (pdf) from the IOFF-Subspecialty Fellowship Executive for further processing.

  5. Candidate chooses his/her favorite host (only one host at a time!) from the IOFF-Subspeciality Fellowship Network and contacts the host with a training request and the application summary.

  6. The host receives the application summary for his/her consideration.

  7. Host may invite the candidate for an interview (virtual) and notifies the candidate within 2 weeks if he/she would like to offer a vacancy.

  8. Host and candidate agree on a proposed start date
    Closing Date: February 28 – Fellowship starts between August 1 same year and May 1 the year after
    Closing Date: August 31 – Fellowship starts between February 1 next year and November 1 the year after

  9. Host completes the host notice of acceptance form and shares it with the candidate and the IOFF-Subspecialty Fellowship Executive at cgo@ioff.org

  10. Now the application file is complete and will be reviewed by the expert jury
    Kindly note that only complete applications can be processed.

  11. Candidates and Hosts will be notified in May, resp. November if the application was successful or not.

  12. Candidate applies for visa, arranges his/her stay abroad (travel, accommodation) and completes paperwork requested by the host institute (e.g. documents, vaccinations, medial check-up, if applicable: temporary Registration with the Medical Authorities)

  13. Candidate submits the requested documents and bank information to the IOFF-Subspecialty Fellowship Executive so that grant amount can be released and wired

  14. After finishing of the IOFF-Subspecialty Fellowship stay: candidate completes end-of-documentation and submits it to the IOFF-Subspecialty Fellowship Executive
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