The IOFF – Subspecialty Fellowship Application Process.

The IOFF-Subspecialty Fellowship Application Process

The application deadline for the three-months opportunity has been extended to March 31, 2021.


IOFF-Three Month Subspecialty Fellowship Program

IOFF-RRF Helmerich Fellowship Program

Please read trough this information carefully and download all necessary documents for your application. All application documents should be completed directly as a Word file (no handwriting), printed, then personally signed, scanned and sent back by email. Scroll down this page to find out what additional documents should be included.
English Translation Required: For all certificates and recommendation letter(s) that are not originally issued in English, please upload a copy of the original certificate(s) or letter(s) and certified translation(s) in English.
Do not send additional documents that are not requested as these will not be considered.
Please note: there is a 20 MB size limit for the application forms and all documents (zip-file).

Fluency in a language spoken (mostly: English) at the host center is mandatory.

Word File
Candidates Declaration
Word File
Candidate Research and Publication Activity
Word File
Current Teaching Activity
Word File
Voluntary Work Testimonial
Word File
Previous Chair’s Testimonial
Word File
Present Chair’s Testimonial
Word File
Host Notice of Acceptance
Word File
Candidate Conference Activity
Word File
Candidate Details
Word File
Candidate Employment
Word File
Candidate Fellowships Plans
Word File
Candidate Qualification

Eligible candidates come from low-resource or underserved countries and permanently live and work in a low-resource or underserved country.
The actual list of countries can be seen here.

  1. Candidate fills in the application package and includes requested documents. All forms should be completed, even if they don’t apply.
    * Scan of the passport showing nationality
    * Candidate‘s picture (portrait)
    * Scan of Specialist in Ophthalmology degree certificate
    * Recommendation letter issued by present chair
    * Recommendation letter issued by previous chair
    * Recommendation letter from the chair of the voluntary work position
    * Scans of ICO Exams certificates (if any)
    * Postfellowship confirmation (mandatory for candidates who apply for an IOFF-RRF Helmerich
    One-Year Fellowship)

  2. Candidate submits file to cgo@ioff.org for the eligibility determination

  3. The IOFF-Subspecialty Fellowship Executive confirms eligibility OR requests further details/documents.
    Eligible candidate receive back the application file from the IOFF Subspecialty Fellowship Executive for further processing.

  4. Candidate chooses his/her favorite host (only one host at a time!) from the IOFF-Subspeciality Fellowship Network and contacts the host with a training request and the application package.

  5. The host receives the application package for his/her consideration.

  6. Host notifies the candidate within 2 weeks if he/she would like to offer a vacancy.

  7. Host and candidate agree on a proposed start date
    Closing Date: February 28 – Fellowship starts between August 1 same year and May 1 the year after
    Closing Date: July 31 – Fellowship starts between February 1 next year and November 1 the year after

  8. Host completes the host notice of acceptance form and shares it with the candidate and the IOFF-Subspecialty
    Fellowship Executive at cgo@ioff.org

  9. Now the application file is complete and will be reviewed by the expert jury
    Kindly note that only complete applications can be processed.

  10. Candidates and Hosts will be notified in May, resp. November if the application was successful or not

  11. Candidate applies for visa, arranges his/her stay abroad (travel, accommodation) and completes paperwork requested by the host institute (e.g. documents, vaccinations, medial check-up, if applicable: temporary Registration with the Medical Authorities)

  12. Candidate submits the requested documents and bank information to the IOFF-Subspecialty Fellowship Executive so that grant amount can be released and wired

  13. After finishing of the IOFF-Subspecialty Fellowship stay: candidate completes end-of-documentation and submits it to the IOFF-Subspecialty Fellowship Executive
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